Budget Journal
Use the Budget Journal page to create Budget transactions for your Projects.
How to create a new Budget Journal Batch
Navigate to the Role Center > Journals > Budget Journal.
Select a Budget Journal Template from the list, then select Edit Journal and complete the fields to create a Budget Journal Batch that will update your Project for Budget transactions.
Tip
For more information on Budget Journal Templates, see: Create Project Budget Journal Templates
Header
| Field Name | Description | |
|---|---|---|
| NOTE: The following field (Global Dimension 1) only displays if Progressus Multi-Company is activated. For more information, see: MEM and Progressus Multi-Company Integration Documentation | ||
| Global Dimension 1 | Specifies the value for Global Dimension 1 as set up in GL Setup. | |
| Batch Name | Specifies the name assigned to the Project Budget Journal | |
| Period | Specifies a date range for the Project Budget Journal. Click the ellipse in the field to select a period from the Period List. |
Lines
| Field Name | Description | |
|---|---|---|
| Date |
Specifies the date you want to assign to each journal line. |
|
| Project No. | Specifies the number of the Project used for the Budget Entry. | |
| NOTE: The following field (Global Dimension 1) displays in this position in the grid if Progressus Multi-Company is activated. For more information, see: MEM and Progressus Multi-Company Integration Documentation | ||
| Global Dimension 1 | Specifies the value for Global Dimension 1 as set up in GL Setup. | |
| Global Dimension 2 | Specifies the value for Global Dimension 2 as set up in GL Setup. | |
| Location Code | Specifies the code for the Inventory Location where the Item on the Journal Line will be registered. | |
| Project Description | Specifies information about the Project Description field. Defaults from the Project Card description of the Project number entered in the Project No. field. | |
| Task Code. | Specifies the number of the related Project Task used for the Budget Entry. | |
| Task Description | Specifies the value of the Task Description field. Defaults from the Task Card description of the Task number entered in the Task Code. field. | |
| Budget Version | Specifies the Budget Version to use for the Budget transaction line. Select a Budget Version from the look-up on the field. | |
| Type | Specifies the Type value for the entry. Options include: | |
| - Resource | ||
| - Item | ||
| - Expense | ||
| - Resource Group | ||
| - Resource SubGroup | ||
| No. | Select the number related to the Type field. For example, if the value Resource was selected in the Type field, enter the Resource number in the No. field. | |
| Description | The description defaults in from the Type and No. values selected in the previous steps. | |
| Work Type Code | Specifies which Work Type to use for the selected Type. | |
| Main Profil Code | This field is not currently used. | |
| Resource Group No. | Specifies the Resource Group to use for the Budget transaction line. | |
| Unit of Measure Code | Specifies how each unit of the Item or Resource is measured, such as in pieces or hours. By default, the value in the Base Unit of Measure field on the Item or Resource Card is inserted. | |
| Quantity | Specifies the number of units of the Budget Journal's No. field that applies. | |
| Currency Code | Specifies the Project's Currency Code that is listed in the Currency Code field in the Project Card. | |
| Direct Unit Cost | ||
| Quantity | Specifies the number of units of the Project Journal's No. field, which is the Type number. If you later change the value in the No. field, the Quantity does not change on the *journal line. | |
| Total Cost | Specifies the total cost for the journal line. The total cost is calculated based on the Project Currency, which comes from the Currency Code field in the Project Card. | |
| Unit Cost (LCY) | Specifies the cost, in LCY (local currency), of one unit of the Type (i.e. Resource, Item) specified on the line. | |
| Total Cost (LCY) | Specifies the total cost for this journal line. The amount is in the local currency. | |
| Line Discount % | Specifies the line discount percentage. | |
| Unit Price | Specifies the price of one unit of the Item or Resource. You can enter a price manually or have it entered according to the Price/Profit Calculation field on the related Resource Card. | |
| Total Price | Specifies the total price in the Project Currency on the journal line. | |
| Unit Price (LCY) | Specifies the price, in LCY (local currency), of one unit of the Type (i.e. Resource, Item) specified on the line. | |
| Total Price (LCY) | Specifies the total price for this journal line. The amount is in the local currency. | |
| Chargeable | Specifies if the price of this entry will be chargeable to the Customer. | |
| Use Exp Budget Cost Recalc | Uncheck this box to force expenses to be recalculated using cost and pricing from the values set up for the Project. | |
| NOTE: The following two fields (Global Dimension 1 and Global Dimension 2) display in this position in the grid if Progressus Multi-Company is not activated. | ||
| Global Dimension 1 | Specifies the code for Shortcut Dimension 1, which is one of two Global Dimension Codes that you set up in General Ledger Setup. | |
| Global Dimension 2 | Specifies the code for Shortcut Dimension 2, which is one of two Global Dimension Codes that you set up in General Ledger Setup. | |
| Create Cost/Price | Specifies if the journal is to insert or update the cost and price list for this Budget Journal Entry line. |