Week Maintenance
Week Maintenance is used to define split weeks for the Timesheet Configuration Code and define the Salary Factor percentage to use for both weeks in the split period. Week Maintenance is located from the Setup | Resource Setup | Week Maintenance.
The Salary Factor will be applied to the Unit Cost of the Timesheet Line items when the Timesheet is submitted.
The Salary Factor for a Timesheet is visible in regular Timesheets in the Timesheet Header.
Important
Salary Factor will never be used for Hourly Resources.
Existing Timesheet Periods can be updated with the Salary Factor by using the Update existing periods button from within Week Maintenance. This process will update open and unused Timesheets.
Timesheets waiting approval and Posted Timesheets will automatically update the Salary Factor if they are reopened. The cost for the Timesheet will be prorated during submission.
Update existing periods
Specifies that Timesheet Configurations populating the grid be updated to include the Salary Factor designated. User must input the End Date and Factor for the first Timesheet of the split period. If the Status on the Timesheet is not "Open," it will not be updated. Reopen and resubmit the Timesheet for the Factors to be applied. Click to open the Update Split Week Time Periods options page:
| Field Name | Description |
|---|---|
| Timesheet Config |
Specifies the Timesheet Configuration for updating. |
| Period End Date | Specifies the last date in the Timesheet. If unpopulated, all Periods will be updated. |
| Resource No. | Specifies the Resource for whom the Timesheets will be updated with the Salary Factors. If left blank, all Resources, with the Timesheet Configuration selected, will be updated. |
Week Maintenance grid
| Field Name | Description |
|---|---|
| Timesheet Configuration |
Specifies the Timesheet Configuration Code for updating. |
| Period End Date | Specifies the last date in the Timesheet. If unpopulated, all periods will be updated. |
| Salary Factor | Salary Factor is a proportional value used to calculate an employee’s salary when a pay period is divided across two different weeks. Specifies a decimal (e.g. .50 or .75) that adjusts the full salary based on how much of the week is included in the Timesheet. |
Salary Factor example:
If an employee earns $1,000 per week and only 3 out of 5 workdays fall into the current Timesheet week, the Salary Factor might be:
- ({3 days)/(5 days) = 0.6
- Salary for that week = $1,000 × 0.6 = $600